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APAE
For EdTech Vendors

Vendor Resources

Everything EdTech companies need to achieve APAE certification. Documentation guides, compliance requirements, templates, and best practices for student-facing AI.

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Why Get APAE Certified?

Access European Schools

APAE certification is increasingly required by European ministries and school districts for AI procurement.

Demonstrate Compliance

Prove to customers that you meet EU AI Act and GDPR requirements for educational AI.

Directory Listing

Get listed in the APAE Certified Directory—a go-to resource for school procurement teams.

Competitive Advantage

Stand out from competitors with verified, independent certification for student safety.

Quick Documentation Checklist
Key documents you'll need for APAE certification (requirements vary by level)
Privacy policy specifically covering student data
Data Protection Impact Assessment (DPIA)
AI model documentation and decision logic explanation
Bias and fairness testing results
Content safety testing documentation
Accessibility audit (WCAG 2.1 AA compliance)
Teacher override mechanism documentation
Incident response procedures
Data retention and deletion policies
Third-party processor documentation

Documentation & Requirements

Understand what's required for certification

32 pages
Required Documentation for APAE Certification
Complete list of all documentation needed for each certification level, with templates and examples.
  • Documentation checklist by level
  • Template library
  • Evidence requirements
  • Common gaps to avoid
28 pages
Technical & Privacy Requirements Guide
Detailed technical requirements for student-facing AI including data handling, encryption, and access controls.
  • Data encryption standards
  • Access control requirements
  • API security
  • Student data handling
20 pages
Safety Requirements for Student-Facing AI
Safety testing protocols and requirements for AI systems that interact directly with students.
  • Content safety testing
  • Age-appropriate design
  • Safeguarding requirements
  • Harmful content prevention

Transparency Templates

Templates for communicating with teachers, students, and parents

16 pages
Transparency Notice Templates
Ready-to-use templates for transparency notices tailored for teachers, students, and parents.

INCLUDES:

Teacher transparency noticeStudent-facing explanation (age-appropriate)Parent information packSchool administrator briefing
8 pages
Model Card Template for Educational AI
Standardized template for documenting your AI model's purpose, training, limitations, and appropriate use.

INCLUDES:

Model purpose & intended useTraining data documentationPerformance characteristicsKnown limitations

EU Compliance Guides

Understand EU AI Act and GDPR requirements for educational AI

36 pages
EU AI Act Requirements for Education
Specific EU AI Act requirements that apply to educational AI systems, with practical implementation guidance.
  • High-risk classification criteria
  • Conformity assessment requirements
  • Documentation obligations
  • Registration requirements
24 pages
GDPR Requirements for Minors' Data
Understanding enhanced GDPR requirements when processing children's personal data in educational contexts.
  • Lawful bases for minors
  • Parental consent requirements
  • Age verification
  • Children's rights

Operational Guidance

Maintaining certification and introducing new features safely

12 pages
Incident & Model Update Reporting
Requirements and templates for reporting incidents, model updates, and significant changes to APAE.
  • Incident classification
  • Reporting timelines
  • Required information
  • Template forms
16 pages
Safe AI Feature Introduction Guide
How to safely introduce new AI features into existing products while maintaining certification.
  • Pre-launch assessment
  • Feature risk classification
  • Testing requirements
  • Notification procedures

Ready to Get Certified?

Join the growing list of APAE-certified EdTech vendors trusted by European schools.

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